VerveStay
This software is a comprehensive maintenance and service records management application built for hotels or similar facilities. It allows users to track and manage various aspects of property maintenance, including service requests, work orders for contractors, equipment details and their maintenance schedules, inventory, and environmental certifications. Recently, we've enhanced it with the ability to manage personal reminders and visualize all these events on an interactive calendar.
Log Replacement
his interface is designed for granular cost control and inventory tracking at the room level. It allows staff to document maintenance activities and the consumption of replacement items.Key Components & Features:
- Asset & Personnel Tracking: Fields for Room Number, Maintenance Date, and Staff Member ensure full traceability of each intervention.
- Prioritization
- Dynamic Item Replacement:
- Cost Calculation:
- Grand Total: Automatically aggregates the costs of all replaced items.
- Labor/Work Cost
- Documentation: An Additional Notes
The module provides a streamlined workflow for logging replacement items, reducing the administrative burden by using pre-selected registry data while maintaining strict financial oversight per individual unit.
Cost Trend
Dashboard Overview: Maintenance Cost TrendThis analytics dashboard provides a visual summary of maintenance activities and associated expenses over a rolling six-month period (September 2025 – February 2026).Key Performance Indicators (KPIs):
- Total Maintenance Cost:
- Average Cost per Equipment:
- Refrigerant Services:
Asset Management Dashboard:
Financial OverviewThis interface provides a comprehensive overview of the organization's inventory, focusing on financial depreciation and asset lifecycle management.Key Metrics & Financial KPIs:- Total Asset Value: Displays the current book value
- Total Depreciation: Tracks the total value lost over time with an average depreciation rate of 2.9%.
- Asset Count: Shows the total volume of inventory
- Maintenance Totals: Summarizes the total service expenditure across all equipment.
- Dynamic Categorization: Users can efficiently organize inventory by adding and filtering equipment based on Type and Category. This allows for granular reporting and better oversight of specific asset groups.
- Search & Sort Functionality: Includes a robust search bar and multi-criteria sorting (e.g., Current Value: High to Low) to quickly locate specific units.
- Automated Alerts: An "Asset Needs Attention" module proactively flags items that are either fully depreciated or exhibit high maintenance costs relative to their initial value (e.g., the "Mellan ugn" alert).
- Reporting: Features a one-click "Export to CSV" function for external financial auditing and deeper data analysis.
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Environmental Certification & Sustainability Dashboard
This dashboard provides a centralized overview of the hotel's environmental performance, tracking key sustainability metrics and compliance certifications.Key Performance Indicators (KPIs):
- Active Certifications: Monitors the status of environmental certifications (e.g., 1 active certification currently tracked).
- Energy Consumption: Real-time tracking of total energy usage across all equipment,
- CO2 Emissions: Calculates the carbon footprint directly linked to equipment operations, measured in tons/year.
- Refrigerant Management: Specialized monitoring of refrigerant inventoryto ensure compliance with environmental regulations.
Data Insights & Modules:
- Energy Class Distribution: A visual breakdown (pie chart) of equipment efficiency. It highlights the distribution across classes (A++ to G), identifying the number of units with a verified energy rating versus those that remain "Unknown."
- Environmental Labels: A dedicated section to manage and view:
- Equipment with Environmental Labels: Quick access to the list of eco-labeled assets (e.g., 3 pcs).
- Hotel Certifications: Direct link to active institutional certifications.
- Annual Certification Cost: Financial tracking of fees associated with maintaining green credentials.
- Refrigerant Tracking (CO2-eq): Converts refrigerant data into CO2 equivalents (57.2 tons CO2-eq) for standardized environmental reporting.
Summary:
This module enables the hotel to move beyond basic maintenance into active sustainability management, providing the data necessary for environmental auditing and identifying opportunities for energy-saving upgrades.